Skip to content

Recording Leave

Payroll administrators can record leave taken by employees by capturing the days on a calendar linked to the employee's profile. This can be done as follows:

  1. Go to the employee's profile, and click on Leave > Record Taken.
  2. Select the leave Type from the drop-down menu.
  3. Click on the day on which the employee is taking / took leave.

  4. Edit the To date if the employee is taking / took more than one day.

    Automatic inclusions and exclusions

    • Public holidays will be excluded from these dates automatically.
    • Weekends will be excluded for employees on a Fixed schedule unless weekends form part of their Regular Working Days.

  5. Next to the relevant date, tick the box in the Partial column if the employee is not taking / did not take the whole day off. Once the box has been ticked, you can enter the number of hours of leave the employee is taking / took.

  6. Click Confirm to the right of the calendar.
  7. If you have finished recording leave, click Save; otherwise, repeat steps 2 – 6 to record additional leave.

Leave display

In the bottom right of the screen, under Leave Balances, the balances of the different leave types will be displayed in days by default. You have the option to change the display to hours instead of days. You can read more here:

Recording leave may have pay implications, so please confirm that the employee's payslip is correct after completing the above process. More details on these pay implications are available in the following section:

Employees can also apply for leave to be approved via the self-service portal. Please see the following section:

Deleting Recorded Leave

Recorded leave can be deleted as follows:

  1. Go to the employee's profile, and click on Leave > Record Taken.
  2. Click on the day on which the leave was recorded.
  3. Click on Remove Dates to the right of the calendar.
  4. Confirm that you want the delete the leave days.
  5. Then click Save under Pending changes, above the leave calendar.

Applicability

This process applies only to leave that is recorded by a payroll administrator. It does not apply to leave requests via self-service that have been approved by the leave approver.