With the spread of COVID-19 globally, we decided 2 weeks ago to transition our entire team to remote work. It was a bit daunting at first, but we’re grateful to be able to say it’s largely business as usual again at SimplePay (albeit with a bit more distance between us and significantly more Zoom meetings every day).
With that in mind, we have been hard at work to ensure we reduce the burden on employers and payroll administrators where possible. We have introduced new functionality to allow users to manage their employees’ services in bulk. A new Employee Actions section has been added to the Bulk Actionspage to allow users to do the following for their employees in bulk:
Undo End of Service
This new bulk functionality allows you to manage multiple employees’ services in one place on SimplePay without requiring you to navigate to each employee, one at a time.
To learn more about how this functionality works, head over to our help page here.
For larger companies we recommend limiting this bulk functionality to batches of 50 employees to ensure smoother results.
If you have any questions, please contact our support team.
Introducing the latest system expansion from the SimplePay team: employee leave expiration for leave days carried over.
With our aim to give you the ultimate payroll experience, you can now customise your leave settings even further by specifying how long leave carried over from a previous leave cycle remains valid for. For example, you might have a policy that any unused leave from 2019 may carry over to 2020, but if it is not used by the end of June 2020, it will expire and be forfeited.
This is usually done to ensure that your employees’ leave does not excessively accumulate. In addition, by prompting employees to take their leave in due course, it leads to increased employee well-being which has long-term benefits for both employees and the company. Before implementing this on the system, ensure that it aligns with your company’s leave policy and your employees’ contracts to avoid any labour disputes.
To make use of this new feature
on current policies, follow these easy steps:
Go to Settings > Leave.
Click on View next to the leave type that you wish to edit.
Under Available Entitlement Policies, click on View next to the entitlement policy that you wish to edit.
If the Allow leave to be carried forward to next cycle? checkbox is set, there will now be an additional line that appears under it.
In the new field , enter the number of months that leave must be held for before expiring.
If you are creating a new leave policy, you will be able to follow the same process when creating the entitlement policy.
For more information on creating and editing leave entitlement policies, head over to our help page here.
We are happy to announce that we have increased our bulk actions functionality to include bulk actions for once-off payslips. If you have multiple employees with once-off payslips and need to add items to these payslips, you can now do so in bulk by going to Employees > Bulk Actions.
From here, you can select either Payslip Inputs or Clocking Imports. Then click on Switch to once-off payslips and capture your data accordingly. Please take note of the following:
Payslip Inputs: As always, only once-off items (i.e. no regular items) can be added to once-off payslips.
Clocking Imports: Only custom items with Payslip Inputs are supported for this method.
To read more about these functions, the following help pages are available:
SimplePay is an easy-to-use online payroll system which is designed to take as much as possible off your hands. We have taken the simple design used by SimplePay South Africa, Singapore and Ireland and have carefully adapted it to Hong Kong’s needs based on months of research and testing.
SimplePay Hong Kong ensures payroll for monthly paid (including hourly paid) employees is easy. Deductions for provident funds like MPF or ORSO are easy to set up with SimplePay Hong Kong. You can even download your monthly MPF Remittance Statements to submit to your scheme provider with the click of a button.
SimplePay creates an IR56B for each of your employees, which you can submit to the Inland Revenue Department together with your IR56A.
With SimplePay, leave is completely managed. We calculate and track entitlements, allow you to record leave and calculate the necessary leave pay in line with the requirements laid out by the Employment Ordinance. Through self-service, leave requests and approvals can easily be managed.
Visit our Features page for more information, or sign up for your free 30 day trial here.